Statement of Work
RFP & Proposal Automation for Regulated Industries
Prepared by Starks Enterprise — starksenterprise.com · Irving "Gene" Starks Jr. · [email protected] · (980) 355-9706
Purpose & Overview
Starks Enterprise will build and deploy an AI-assisted proposal generation tool that draws on Client's historical proposals and contracts to produce first-draft RFP responses and quotes, tailored to Client's industry and compliance requirements.
Scope of Work
Ingestion and structuring of Client's historical proposals, contracts, and pricing data
Configuration of an AI drafting engine tuned to Client's tone, format, and compliance boilerplate
Template library build-out for common RFP sections
Review/approval workflow configuration
User training for proposal and business-development staff
Deliverables
Deployed proposal automation tool
Structured knowledge base of historical proposals/pricing
Template library
Training session and user guide
30-day post-launch support window
Timeline
| Phase | Activities | Duration |
|---|---|---|
| Phase 1 | Content ingestion & structuring | 2 weeks |
| Phase 2 | Drafting engine configuration & templates | 2 weeks |
| Phase 3 | UAT with live RFP | 1-2 weeks |
| Phase 4 | Training & go-live | 1 week |
Pricing & Payment Terms
| Item | Timing | Fee |
|---|---|---|
| Build & deployment (one-time) | Due at kickoff (50%) / go-live (50%) | $10,000 - $18,000 |
| Ongoing hosting & model usage | Monthly, in advance | $600 - $1,500/mo |
| Additional template library expansion | One-time | $1,500 - $3,000 |
Invoices are due net 15. Monthly fee begins the month following go-live.
Client Responsibilities & Assumptions
Client will provide timely access to relevant systems, personnel, and documentation needed for discovery.
Client will designate a single point of contact for the duration of the engagement.
Cloud infrastructure costs (hosting, compute, storage) are billed separately to Client unless otherwise stated.
All work is performed remotely unless on-site work is explicitly scoped and priced separately.
Pricing assumes a single production environment and a single tenant/client instance unless stated otherwise.
Client will provide a representative set of historical proposals for training the drafting engine.
Out of Scope
Final proposal review, editing, or submission (remains Client's responsibility)
Pricing strategy or competitive-bid consulting
Integration with CRM systems beyond one primary system
Acceptance Criteria
Tool produces a usable first-draft response for a live test RFP
Client staff trained and able to operate the tool independently
Client sign-off on draft quality against agreed criteria
Term & Termination
This SOW is effective upon signature by both parties and remains in effect through delivery and acceptance of all deliverables, or until terminated by either party with 30 days' written notice. Fees for work performed and expenses incurred prior to termination are non-refundable. This SOW is governed by, and incorporated into, the Master Services Agreement between Starks Enterprise and Client.