Statement of Work
Vendor & Subscription Risk / Cost Auditor
Prepared by Starks Enterprise — starksenterprise.com · Irving "Gene" Starks Jr. · [email protected] · (980) 355-9706
Purpose & Overview
Starks Enterprise will deploy a tool that inventories Client's SaaS vendors and subscriptions, identifies redundant or unused licenses, flags vendors with excessive data access, and quantifies potential cost savings and risk exposure.
Scope of Work
Integration with Client's financial/procurement system and SSO/identity provider for vendor discovery
SaaS and subscription inventory build-out
License utilization analysis (active vs. unused seats)
Vendor data-access and risk scoring
Cost-savings report and consolidation recommendations
Recurring monthly refresh
Deliverables
Vendor/subscription inventory dashboard
License utilization and cost-savings report
Vendor risk scorecard
Recurring monthly refresh report
Timeline
| Phase | Activities | Duration |
|---|---|---|
| Phase 1 | System access & data integration | 1-2 weeks |
| Phase 2 | Inventory build & analysis | 1-2 weeks |
| Phase 3 | Reporting & recommendations delivery | 1 week |
| Phase 4 | Recurring monitoring handoff | Ongoing |
Pricing & Payment Terms
| Item | Timing | Fee |
|---|---|---|
| Initial audit & report (one-time) | Due at kickoff (50%) / delivery (50%) | $6,000 - $10,000 |
| Recurring monthly monitoring | Monthly, in advance | $400 - $900/mo |
| Savings-share alternative (in lieu of flat monthly fee) | Upon realized savings | 20% of first-year savings identified |
Invoices are due net 15. Client may elect flat monthly pricing or savings-share pricing at kickoff; not both.
Client Responsibilities & Assumptions
Client will provide timely access to relevant systems, personnel, and documentation needed for discovery.
Client will designate a single point of contact for the duration of the engagement.
Cloud infrastructure costs (hosting, compute, storage) are billed separately to Client unless otherwise stated.
All work is performed remotely unless on-site work is explicitly scoped and priced separately.
Pricing assumes a single production environment and a single tenant/client instance unless stated otherwise.
Client will provide read access to procurement/expense and SSO systems.
Out of Scope
Contract renegotiation or vendor cancellation execution
Legal review of vendor contracts
Financial systems not integrated via API or export
Acceptance Criteria
Vendor inventory reflects at least 95% of known SaaS spend
Cost-savings report delivered and reviewed with Client
Recurring refresh schedule confirmed operational
Term & Termination
This SOW is effective upon signature by both parties and remains in effect through delivery and acceptance of all deliverables, or until terminated by either party with 30 days' written notice. Fees for work performed and expenses incurred prior to termination are non-refundable. This SOW is governed by, and incorporated into, the Master Services Agreement between Starks Enterprise and Client.